Data controller
The Data Controller is Centro de Cultura Asiática de Málaga SLU
(hereinafter "the Data Controller") (VAT number ESB93111342) in the
person of its legal representative pro tempore, based at C/ Puerto 14, 1
Planta Of. 3 29016 Malaga, Spain. The Data Controller here operates
under the brand name Yay-Yay Events.
Types of Data Processed
- A. Browsing Data During their normal operation,
the computer systems and software procedures used to operate this Site
acquire some personal data whose transmission is implicit in the use of
Internet communication protocols. This category of data includes IP addresses
or domain names of the computers and terminals used by you, the URI/URL
(Uniform Resource Identifier/Locator) addresses of the requested resources,
the time of the request, the method used to submit the request to the server,
the size of files obtained in response, the digital code indicating the
status of the response given by the server (success, error, etc.) and other
parameters relating to your operating system and the IT environment that
you use.
- B. Cookies
The Site uses cookies. For more information, please read the cookie policy
available on the Site.
- C. Data Provided for Participating as a Speaker
If you decide to participate in an event as a speaker, the Data Controller
invites you to provide further information such as your name and surname,
email address, a photo, a short biography, and your role within the company
that you work for.
- D. Data Provided When Purchasing a Product or Service
The Data Controller processes common data (such as your name, surname,
company name, tax code/VAT number, email address, t-shirt size, etc.) provided
when purchasing a product or service (e.g., tickets to attend events).
The email address indicated at the time of purchase may be used by the
Data Controller to send communications related to the direct sale of products
or services similar to those purchased. Yay-Yay Events uses platforms like
TicketTailor and Stripe for ticket sales.
- E. Data Provided Using Contact Addresses
This refers to information you provide when writing to the addresses indicated
on the Site. In this case, we process your email address and any other
information included in the communication.
- F. Data Provided for Subscription to the Newsletter
When requested, Yay-Yay Events will send you communications relating to
the latest news in the world of software development. Communications may
include invitations to events, news reports, and commercial promotions
for Yay-Yay Events or third-party products. To send communications, the
Data Controller will process the email address provided during registration
for the service.
- G. Data Provided for Participation in an Event
To participate in an event (e.g., ticket registration or enrolment), Yay-Yay
Events invites you to fill out a form in which you will be asked for details
such as your name, surname, email, nationality, LinkedIn profile, and the
company you work for. For in-person events, your data will be used to create
a personal badge and generate a QR Code for certain services. Videos and/or
photos of attendees may be taken and published on the JOTB website and
via our social channels. By participating, you consent to the capturing
and use of these images for promotional purposes. Additionally, speakers’
speeches and interviews will be recorded and shared via JOTB channels during
and after the event.
- H. Data Provided for Participation in a Training Programme
For participation in a Training Programme, the data processed will include
your first and last name, the name of your company, and your professional
qualification. Your data will be used to issue a certificate of participation.
If the course is activated at your company's request, your company will
provide your email address for sending the invitation and instructions
for starting the training. Yay-Yay Events will also keep the results of
your answers and the progress of your training.
- I. Data Provided to Receive Commercial Communications from Yay-Yay
Events
With your express consent, Yay-Yay Events may use your contact details
to send commercial communications about its activities or products, or
those of third parties.
- J. Data Provided to Receive Communications from Third Parties
With your express consent, Yay-Yay Events may transmit the data you enter
when completing forms (such as during ticket purchase or event registration)
to third parties for commercial communications or recruiting purposes.
Purpose and Legal Basis for Processing
The processing activities are carried out to:
- Allow the Site to function
Browsing data is also processed to obtain statistical information about
the use of services and to test the functionality of the services offered.
The basis for processing is the legitimate interest of the Data Controller.
- Provide a service and manage accounting records
The basis for processing is the performance of a contract and the fulfilment
of legal obligations. Yay-Yay Events may send communications concerning
the direct sale of similar products or services using the email address
provided during purchase (soft spam). This does not require explicit consent,
and you can request to stop receiving these communications at any time.
- Respond to requests and inquiries
Processing is necessary to fulfil a user request.
- Allow subscription to the newsletter
The basis for processing is the consent of the data subject.
- Allow registration and enrolment for events and exhibitions
The basis for processing is the performance of a contract. Publication
of names, surnames, team names, photos/videos of projects presented, and
materials produced by teams for event promotion may be carried out after
receiving prior consent. Dissemination of speakers’ presentations is for
promotional purposes, following prior consent. Soft spam regarding similar
initiatives does not require explicit consent, and you can exercise your
right to object at any time. Photos and videos of attendees are collected
and disseminated for promotional purposes with the consent of the data
subject.
- Send commercial communications about Yay-Yay Events or third-party
activities
The basis for processing is the consent of the data subject.
- Enable enrolment, use, and monitoring of training courses and
obtaining certificates in the Learning Section
The processing is based on the execution of a contract. Your email address
may be used in the future to inform you about similar services and training
programs based on the legitimate interest of the data controller.
- Communicate data to partners/sponsors for receiving commercial
information or recruiting purposes
The basis for processing is the consent of the data subject.
- Disclose browsing data to legal authorities if needed for crime
investigation
- Share data with partners for activities related to the development
of the Project during events or exhibitions
For in-person events, a personal badge with a QR Code is necessary for
identification and service access. Allowing a sponsor to scan your QR Code
authorizes sharing your contact details for promotional and/or recruitment
purposes. Dissemination of photos and videos of attendees at events is
done with prior consent.
- Communicate enrolment, progress, and module completion data with
your company for Career Path participation
Your company processes this data as an autonomous data controller. Consult
your company's information notice for further details.
Data Retention Periods
- Browsing data: Retained for a maximum of
60 days.
- Purchase data:
Retained for 10 years.
- Email communications data:
Retained only for the time necessary to respond to your requests.
- Newsletter subscription data:
Retained until consent is withdrawn.
- Event registration data:
Retained for 10 years following the event. Speaker participation data,
including projects and related photos/videos, retained until a deletion
request is received.
- Commercial communications or recruiting data:
Retained until consent is withdrawn
Your Rights
As a data subject, you may exercise your rights pursuant to Article 15
et seq. of the Regulation by sending an email to info@yayyay.events, or
by sending a registered letter to Centro de Cultura Asiática de Málaga
SL, C/Puerto 14 Planta 1 Of 3 29016, Malaga, Spain. You also have the
right to lodge a complaint with the Spanish DPA (Data Protection
Authority), as the supervisory authority, if you believe that the
processing of your personal data violates current legislation.
Changes to the Policy
This policy is valid from 10.01.2025 and is subject to updates. We
invite you to periodically review its content.